CODE: 4133R
SECTION: INSTRUCTIONAL AND SUPPORT PERSONNEL
TRAVEL EXPENSES AND REIMBURSEMENT: GENERAL REGULATIONS
When reimbursing individuals for required or approved travel expenses, the following general practices shall be used to guide the administrative procedures implementing the reimbursement process:
1. It shall be the general practice that the individual pay for travel and out-of-pocket expenses in advance of requesting reimbursement.
2. All requests for travel and for attendance at meetings, conventions, or conferences shall have been budgeted in the current operating budget.
3. The individual seeking reimbursement is responsible for providing all receipts and documentation required to support paid expenses.
4. It shall be the general practice that employees apply for prior approval before incurring allowable travel or out-of-pocket expenses.
5. Approval and filing for reimbursement shall be in accordance with applicable Board policies, administrative procedures, and/or negotiated labor agreements.
6. The most efficient and cost effective mode of transportation should be selected for use to and from meetings, conventions or conferences.
Mileage Reimbursement Rate
1. The travel expense reimbursement rate for the use of personal vehicles of staff or Board members on school related business shall be fixed by the Board.
2. This rate shall be established annually by the Board of Education during the budget process. The rate will be calculated based on a percentage of the current IRS rate, but not to exceed that rate. The new rate shall become effective on July 1 of each year.
Per Diem Allowance for Food Expenses
1. A per diem guideline of $55.00 (fifty-five dollars) shall be used for related food expenses. Reimbursement shall not exceed this limitation and shall exclude alcohol.
First Reading: February 27, 2001
Adopted: March 27, 2001